Job Description

Our client, a leading software company, is seeking an Office Coordinator who will work closely with the Senior Office and Community Manager. The Office Coordinator will ensure our teams have the tools, resources, and support they need to succeed while managing a variety of administrative and operational tasks that keep our office running smoothly. From maintaining an organized, well-stocked space to creating a welcoming experience for employees and guests, the Office Coordinator helps foster a professional, collaborative, and inclusive environment that reflects our company’s values.

**Please note this is an onsite, 9-month contract role based in Redwood City, CA. Pay will be $30-$35/hr.**

Key Responsibilities:

• Serve as the first point of contact for employees and guests, ensuring a positive and professional experience.
• Manage office access, badging, and visitor registration.
• Assist employees and visitors with travel or cross-office needs, providing directions, building access, and local guidance.
• Coordinate and support office events, meetings, and virtual gatherings.
• Collaborate with the Workplace Resources team and cross-functional partners on engagement programs and initiatives.
• Support procurement processes including purchase orders, vendor setup, and invoice processing.
• Maintain and update systems, intranet materials, and documentation.
• Track in-office attendance and support reporting needs.
• Manage incoming requests through our ticketing system and coordinate shipping and receiving.
• Coordinate weekly snack and meal orders with vendors.
• Support safety protocols and respond to facility needs or building emergencies.
• Partner with building management and vendors for maintenance, repairs, and improvement projects.
• Assist with space planning, furniture setup, and office moves.

Requirements:

• Minimum of two years of related office, facilities, or administrative experience.
• Able to build positive relationships across all levels of the organization.
• Customer service; oriented, resourceful, and adaptable to changing needs.
• Proficient in G Suite, Slack, and Excel/Google Sheets; Zoom or other video conferencing tools preferred.
• High school diploma or GED required; associate or bachelor’s degree a plus.
• Friendly, professional, and highly organized, with excellent communication skills.

Please submit your resume for consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Job Tags

Similar Jobs