Job Description

We're seeking an Executive Assistant to join our Northbrook, Illinois office. In this role, you'll support senior leadership and the Board of Managers by managing schedules, preparing agendas, and creating presentations. You'll also handle business development tasks, including tracking inquiries, managing contacts, and using HubSpot. Your responsibilities will include coordinating marketing efforts with vendors, developing digital campaigns, updating our Squarespace website, conducting market research, and drafting correspondence. Does this sound like you? Then we'd like to meet you.

Key Responsibilities
● Provide support for the senior leadership and management teams, including preparation and scheduling of client meetings. Responsible for working with team members to coordinate meeting needs and agendas, assisting in the creation of spreadsheets and presentations will be required.
● Provide support for the Board of Managers to include scheduling, meeting packet distribution,
and meeting minutes.
● Support business development needs to include
○ Tracking inquiries and other contacts; add contacts via LinkedIn and other sources
○ Utilize HubSpot as appropriate in support of business development needs
○ Coordinate marketing efforts in collaboration with marketing vendor
■ Respond to inquiries with appropriate marketing email
■ Assist in the development of a digital marketing campaign
■ Update website (squarespace) with direction from management
● Perform market and industry research and prepare summaries as assigned
● Draft correspondence, letters, memos, and various reporting
● Receive and respond to calls from customers as well as sales representatives
● Participate in goal projects while maintaining daily workload

Qualifications & Experience
● Bachelor's degree
● 3+ year senior leadership level support experience
● Must be proficient in Google WorkSpace, and database management. Ability to create exceptional Google Slides a plus
● Excellent written and verbal communication skills
● Impeccable organizational skills, detail-oriented with strong ability to multitask and prioritize
● Proactive, solutions-oriented and resourceful
● Outstanding interpersonal skills with an ability to work well with individuals across the company at all levels with professionalism and respect
● High degree of initiative
● High level of discretion and confidentiality
● Strong problem-solving abilities and attention to detail
● Flexibility to adapt to a fast-paced environment with changing work priorities

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Work at office, Flexible hours,

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