Assistant to Founder of Wellness Start-up
Owner/Founder of dynamic wellness company seeks Personal/Executive Assistant to help organize herself and her company during a time of rapid growth. This is not a traditional office environment, but rather a mix of spaces: our Mt Vernon headquarters which include an industrial fabrication area and meditation-based spaces, site-based installations (currently NYC public schools), and professional conference destinations for business development. The applicant must be comfortable working in varied contexts, and capturing, distilling and communicating information between the Principal and others to increase her efficacy and the overall company mission. This individual will also introduce operational structures that allow for comprehensive efficiencies so that sales increases can scale. This role is well-suited for someone who is organized, grounded, and able to maintain focus in chaotic (and interesting) environments. The person should also be confident, flexible, and have the ability to take a systemic approach.
Responsibilities:
· Accompany the owner to meetings, site visits, and events; take detailed and actionable notes
· Manage the owner’s calendar—schedule appointments, resolve conflicts, and anticipate needs
· Handle phone and email correspondence professionally and efficiently
· Participate in brainstorming sessions and contribute ideas
· Prepare meeting summaries and track action items
· Assist with personal tasks and occasional errands
· Take photo & videos of the rooms, meetings, conferences, and booths for Social Media and Marketing Materials
· Coordinate with staff, clients, and vendors to ensure smooth daily operations
Required Skills:
· Strong communication, time management, and note-taking skills
· Ability to stay organized while juggling many tasks
· Comfortable in fast-paced, ever-changing environments
· Self-starter with good judgment and follow-through
· Familiar with Google Workspace (Gmail, Docs, Drive, Calendar)
· Comfortable using Trello to manage tasks and workflows
· Basic proficiency in Canva for visual content or presentations
· Licensed Driver: Valid driver’s license and comfort navigating NYC/Westchester areas. Experience driving cargo vans is a plus
· Flexible Schedule: Willingness to work early mornings, evenings, or weekends as needed—especially to meet school-related deadlines
· Discreet, trustworthy, and dependable
· Previous assistant or project coordination experience is a plus
M-F, 40hrs/week daytime with occasional evening or weekend hours needed
$80K/year
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