At Madison Davis, we are building the next generation of leaders in executive search and financial staffing. Every strong recruiting team begins with exceptional operational support, and that is where you come in.
We are hiring an Administrative and Operations Assistant for our Pittsburgh office. This is an onsite role, and you will be the foundation of our daily workflow. You will keep our systems organized, support the recruiting team, and ensure that our office operates with accuracy, speed, and consistency.
What You Will Do
• Keep our ETS and ATS system organized and updated. This includes entering candidate information, maintaining clean records, and ensuring accuracy across all data.
• Provide daily administrative support to the recruiting team including scheduling, document management, and candidate coordination.
• Manage job postings and review incoming resumes. You will also flag qualified candidates for the team.
• Maintain organized files, reports, and workflows that support a fast-moving office.
• Assist leadership with administrative projects connected to our growth in Pittsburgh.
• Partner with recruiters to keep searches running smoothly and processes consistent.
What You Will Learn
• How a top executive search firm operates behind the scenes.
• How elite recruiting teams use systems, process, and data to deliver strong results.
• Best practices in administration, organization, candidate workflow, and daily office operations.
• The foundational skills that support long term growth in operations, administration, or recruiting.
What You Bring
• Bachelor’s degree required.
• Excellent organizational skills and a strong interest in maintaining clean systems and workflows.
• Strong communication and interpersonal skills.
• A detail-oriented mindset with the ability to manage multiple tasks at once.
• A proactive attitude and the confidence to take initiative in a fast-paced environment.
• No recruiting experience required. Solid administrative instincts and a desire to grow are the most important factors.
Why Madison Davis
At Madison Davis, you will join a high performing team that values collaboration, development, and growth. We provide the tools, training, and support you need to build your career in operations, administration, or recruiting.
We offer:
• Competitive base salary and performance bonuses
• Full benefits including medical, dental, and vision
• An energetic, team driven culture that celebrates growth and winning together
CarMax, the way your career should be! About this job At CarMax, providing our associates with learning and development experiences is a top priority. The Senior Analyst, Talent Management is responsible for delivering an exceptional learning and development experience...
...manage well at all levels of the organization and with staff at remote locations. Strong problem solving, critical thinking, and creative skills. Possess the ability to exercise sound judgment and make decisions based on accurate and timely analyses. Displays...
...Functions. Preferred : Experience with fine-tuning and pre-training language models and embedding models. Preferred: Experience architecting... ...the deployment and integration of generative AI applications. It is not intended for data scientists, individuals primarily...
...priority is to make sure all individuals feel heard, valued, and understood. Are you Ready to Transform Lives One Word at a Time?Apply now! Related Skills/Experience: Language Translation, Language Interpretation, Multilingual, Educational Interpretation,...
Mid-Senior Level UX Designer Salary: $80,000-$95,000 Full Time (Mon-Fri, 9am-5pm) On-site in Orem, UT About The Company PROLOOK is a local Utah company that makes custom uniforms and apparel for sport teams at all levels. Our mission is to instill confidence...